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BYLAWS OF THE NETHERLANDS ASSOCIATION OF SOUTH FLORIDA, INC.  as amended as of July 8, 2002

 

I. Introduction:

The Aims and Purpose of the Netherlands Association of South Florida is to provide a social environment for persons living in (but not limited to) South Florida, encompassing Monroe, Dade, Broward and Palm Beach counties, be they of Dutch descent and/or persons who have an active interest in the Netherlands, in order to actively share their heritage and/or interest and to socialize and communicate with one another on a regular basis through N.A.S.F. organized activities. The principal activities of the N.A.S.F. are conducted in South Florida. The NASF is a non-profit organization.

 

II. Board:

2.1. Board members shall hold office for one year and/or until the elections of their successors. In the event of early resignation of an officer he/she will be expected to find a replacement officer for the remainder of the year. 

 

2.2. Voting during board meetings: motions shall be decided by majority rule. Five members are required to form a quorum. Every active board member is entitled to vote on any matter presented and shall have the right to do so whether in person or by written proxy. 

 

2.3. The daily affairs of the N.A.S.F. shall be governed by a board which shall consist of nine (9) officers in the following functions:

 

  1. President:

Oversees all board positions, chairs meetings and delegates tasks.  Responsible for budget, PR, speeches, board messages, event sponsors and shall be fluent in Dutch.

 

  1. Vice President:

Assists the president in accomplishing the above.  Acquisition of volunteers.

In absence of the President, the Vice President will act as president.

 

  1. Treasurer:

Responsible for bookkeeping, year-to-date, budget control, event registrations, collecting of both membership dues and membership registration.  Keeps up-to-date membership list for mailing purposes.

 

  1. Editor:

Responsible for timely monthly publishing of club orgaan ‘t Krantje, and final layout of monthly club organ in its present form and shall be fluent in Dutch.

    1. 't Krantje is the official organ of the NASF, and is made by and for the members.
    2. 't Krantje must find an appropriate balance between Dutch and English articles.
    3. 't Krantje is a social newsletter. Business and politics shall not be the major focus of the publication.
    4. Contributions from the members shall be respected and placed, but the editing team has the right to edit for contents and clarity.

 

  1. Co-Editor:

Assists the editor in accomplishing the above.

 

  1. Event Coordinator:

Responsible for entire event planning as assigned, budget control of same, reporting of and evaluating of event.  Chairs committees as assigned, oversees committees in fulfilling their tasks, safeguards club interest.  Responsible for volunteer recognition by way of thank you notes.

 

7.         Secondary unofficial board functions:

a.        Assistant Treasurer: Assists the Treasurer in accomplishing his/her task, may sit in on board meetings if the Treasurer is unable to attend.

b.       Assistant Event Coordinator: Assist Event Coordinator in accomplishing his/her task and may sit in on board meetings if the respective Event Coordinator is unable to attend.

c.        Committees: responsible for entire planning of committee event within budget approved by respective Event Coordinator and responsible for accounting and reporting of same to Event Coordinator.  May call upon Event Coordinator for assistance.

d.       Minute Maid/Notuliste:  To be responsible for minutes of board meetings and distribution of same to board members.

 

2.4. The president reserves the right to change the structure of the board and/or tasks of board members and/or increase board functions.  Thus the always, uneven number of board members may vary in order to be able to maintain the board’s program of club activities in relation to the number of members.

 

2.5. New board members shall be installed in December and in order to secure a smooth transition, parting board members shall have to be available to assist/help, should same be required and/or necessary.

 

III. Cluborgaan ‘t Krantje’

The foremost aim and purpose of 't Krantje is to keep its members informed of activities and events organized by the Club. The editor and co-editor (publishing team) need to strive to a variety of news in order to please members both young and old. Articles may be published either in Dutch or English, but announcements of activities and events will only and always be published in English. It is the duty of the publishing team to actively pursue members to be part of the publication by inviting them to guest-write. No publishing team may withhold 'kopij'  because of contents and/or lack of space. The publishing team does, however, reserve the right to edit articles due to length, foul language, hateful and/or explicit contents, in which case the contributing writer and the president will be notified.

 

IV. Membership Dues:

The annual dues shall be determined at the annual meeting. Annual dues for 2003 are $40.00 including 12 issues of ‘t Krantje. Members joining after July 1, owe $20.00 for the remainder of the calendar year.

 

V: Elections/Nominations:

Elections shall be held in October of each calendar year.

A nominating committee shall consist of 1 board member and 3 members. Available board positions will be published in 't Krantje' after the Annual Meeting. The nominating committee shall prepare a slate of eligible candidates for the annual election of officers to the members by way of a ballot. These ballots shall then be inserted in issue no. 10 of ’t Krantje’ and may be returned either by mail, fax, e-mail or hand-delivered at the Herring Party in October. The nominating committee is responsible for the tabulation of the ballots.

 

VI. Committees:

Committees shall assume such duties as are specified in these bylaws and other duties as may be assigned by the board. Committee members can also be board members. The committees are: Arts and Crafts; Bike Rally; Boekenclub Broward;  Boekenclub Dade; Broward;  Business; Car Rally; Children Broward; Children Dade; Coffee Broward; Coffee Dade; Cultural(Film, Theater); Dutch Lessons, Family Day, Fundraising; Golf Tournament; Happy Hour Noord; Happy Hour Zuid; Haringfeest, Hospitality; New Year’s Reception, Nominating; Publicity Arts; Public Relations; Queen’s Ball; St. Nicolaar Dade; St. Nicolaas Broward; Tennis Dade; Voetbal Toernooi; Webmaster.

 

VII. HOST(ESS)

Host(ess) of an endorsed N.A.S.F. party does not pay fees for the specific activity/event he/she hosts.

 

VIII. BYLAWS

These bylaws may be amended once a year at the annual meeting. All members are invited to ratify and/or provide suggestions for changing the above bylaws during this meeting. Every member can vote during this meeting and the majority rules. These bylaws include amendments as approved at annual meeting held in July 2002. Bylaws as is, approved at annual meeting held in June 2003.